These are the general roles and responsibilities for the session
facilitator:
As a session facilitator you are responsible for the process, not necessarily the
content. Your overall objective is to accomplish the learning
objectives for the session. This is accomplished through the use of the questions
and other material contained in the learning plan for the session you are
facilitating. Content questions from the community should be reflected
back to the community to have them find their own answers. This is consistent
with the peer-learning process being utilized. Recognize that facilitation, like any
other skill, takes practice. We are all learners in this
process. Seek support from others, and offer them support when they
serve as group facilitators.
Review the learning plan associated with the session you are to
facilitate. Pay particular attention to the learning objectives and
organization of the group session. Determine if there are
any areas where clarification is required.
Schedule the session when as many community members can be present as
possible. Verify that the meeting room has a flipchart with sufficient
paper and markers. A PC, projector, and screen may also be needed for
some sessions.
Contact all community members prior to the session to verify they
understand and are working toward completing the pre-session assignment.
Make sure that all new members or guests are introduced. This would
be a good time for everyone to do a round of introductions. This
process also needs to be repeated a number of times for new groups, until
relationships begin to form.
As part of the opening introductions or as a stand alone icebreaker, pose
a Question of the Day. The purpose is to
focus everyone's attention while creating a relaxed environment.
Facilitate the session using the learning plan and other necessary
material. It is recommended that you read Meeting
Management to gain some understanding of this role.
After the session, follow up with all community members to verify they understand and are
working toward completing the post-session assignment.
If there is a change of facilitators, assist the next facilitator in
making a seamless transition. Offer suggestions that would benefit the
next facilitator.
Definition of terms used in this leadership development training:
Chart - capture ideas and write them on a flip-chart. The key is to
link what is heard to something visual. This material can also be
saved for use after the session.
Session - the time when all community members are gather together in
person.
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